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Job Details

Corporate Services Administrator Sr

Company name
QTC Management, Inc.

Location
San Dimas, CA, United States

Employment Type
Full-Time

Industry
Operations, Procurement, Administrative

Posted on
Apr 08, 2021

Valid Through
Jul 22, 2021

Apply for this job






Profile

\u003cp\u003e\u003cstrong\u003eJob Summary:\u003c/strong\u003e\u003c/p\u003e
\u003cp style=\u0022text-align: justify;\u0022\u003eProvides support in the Corporate Administration Department in the areas of procurement,\u0026nbsp; facilities, insurance, small business subcontract reporting, records/contract administration and general office administration\u003c/p\u003e
\u003cp style=\u0022text-align: justify;\u0022\u003e\u0026nbsp;\u003c/p\u003e
\u003cp\u003e\u003cstrong\u003eEssential Duties and Responsibilities\u003c/strong\u003e:\u003c/p\u003e
\u003cp\u003e\u0026nbsp; \u0026nbsp; \u0026nbsp;\u003cspan style=\u0022text-decoration: underline;\u0022\u003eCorporate Administration:\u003c/span\u003e\u003c/p\u003e
\u003cp\u003e\u0026bull;\u003cspan\u003e\u0026nbsp;\u003c/span\u003eResponsible for\u0026nbsp; handling these areas of\u0026nbsp; insurance administration: applications for renewals, certificate requests for property management, contract compliance, notifying broker and carriers regarding new potential claims, and file maintenance\u003c/p\u003e
\u003cp\u003e\u0026bull;\u003cspan\u003e\u0026nbsp;\u003c/span\u003eAccountable for records management and administration for Iron Mountain including\u0026nbsp; adding and deleting users and departments, shred profiles, storage profiles; managing file storage inventory, and management of records destruction eligibility\u003c/p\u003e
\u003cp\u003e\u0026bull;\u003cspan\u003e\u0026nbsp;\u003c/span\u003eDevelop/maintain procedures and provide staff training on all aspects of records management\u003c/p\u003e
\u003cp\u003e\u0026bull;\u003cspan\u003e\u0026nbsp;\u003c/span\u003ePerform Small Business Subcontractor reporting, and\u0026nbsp; analysis of compliance and preparation of regular reports via eSRS system for government contracts\u0026nbsp;\u003c/p\u003e
\u003cp\u003e\u0026bull;\u003cspan\u003e\u0026nbsp;\u003c/span\u003eReview client contracts to assess subcontracting requirements, periods of performance, etc.\u003c/p\u003e
\u003cp\u003e\u0026bull;\u003cspan\u003e\u0026nbsp;\u003c/span\u003ePlanning and administration of emergency evacuation, training, notification of LMI in event of actual evacuation; update policies/procedures for emergency evacuations\u003c/p\u003e
\u003cp\u003e\u0026bull;\u003cspan\u003e\u0026nbsp;\u003c/span\u003eCoordinate company-wide Administration Team activities, particularly office maintenance\u003c/p\u003e
\u003cp\u003e\u0026nbsp; \u0026nbsp; \u0026nbsp;\u003cspan style=\u0022text-decoration: underline;\u0022\u003eProcurement:\u003c/span\u003e\u003c/p\u003e
\u003cp\u003e\u0026bull;\u003cspan\u003e\u0026nbsp;\u003c/span\u003eSystem administrator and buyer\u0026nbsp; for Moore Medical and responsible for maintaining formulary, updating Gatekeeper listing as needed, negotiating pricing for updated medical supply items, and medical equipment for clinics and Operations\u0026nbsp;\u003c/p\u003e
\u003cp\u003e\u0026bull;\u003cspan\u003e\u0026nbsp;\u003c/span\u003eAssess requirements and order supplies from Staples for Corp Administration, Accounting, Bridgegate, break rooms, and clinics, as needed\u003c/p\u003e
\u003cp\u003e\u0026bull;\u003cspan\u003e\u0026nbsp;\u003c/span\u003eSystem administrator for FedEx including\u0026nbsp; add/delete/ maintain/transfer accounts, departments, users\u0026nbsp;\u003c/p\u003e
\u003cp\u003e\u0026bull;\u003cspan\u003e\u0026nbsp;\u003c/span\u003eSharePoint administrator for Corporate Administration, Facilities, Procurement\u003c/p\u003e
\u003cp\u003e\u0026bull;\u003cspan\u003e\u0026nbsp;\u003c/span\u003eReview purchase requisitions, research products/services, identify vendors to get quotes, determine product availability, negotiate price and terms of contracts, prepare/process/monitor/follow up on purchase orders and interface with vendors for the entire procurement process.\u003c/p\u003e
\u003cp\u003e\u0026bull;\u003cspan\u003e\u0026nbsp;\u003c/span\u003eEnter new vendors into MAS90 and prepare document packages for accounts payable ensuring invoices can be paid in a timely manner\u0026nbsp; and\u0026nbsp; keeping in compliance with procurement policies\u0026nbsp;\u0026nbsp;\u003c/p\u003e
\u003cp\u003e\u0026bull;\u003cspan\u003e\u0026nbsp;\u003c/span\u003eContract Administration for contractors and consultants\u003c/p\u003e
\u003cp\u003e\u0026bull;\u003cspan\u003e\u0026nbsp;\u003c/span\u003eReview purchase order claims and contracts for conformance to company policy, for periods of performance, terms \u0026amp; conditions, and compliance issues, etc.\u003c/p\u003e
\u003cp\u003e\u0026bull;\u003cspan\u003e\u0026nbsp;\u003c/span\u003eProcurement Training of all Clinic Office Managers, Operations Managers\u003c/p\u003e
\u003cp\u003e\u0026nbsp; \u0026nbsp; \u0026nbsp;\u003cspan style=\u0022text-decoration: underline;\u0022\u003eFacilities\u003c/span\u003e:\u003c/p\u003e
\u003cp\u003e\u0026bull;\u003cspan\u003e\u0026nbsp;\u003c/span\u003ePrepare the Bill of Materials (BOM) spreadsheets for the Capital Expenditure Requests (CER), gathering quotes, checking for accuracy of quantities and pricing, then placing orders when budgets are approved\u003c/p\u003e
\u003cp\u003e\u0026bull;\u003cspan\u003e\u0026nbsp;\u003c/span\u003eMonitor BMC\u0026nbsp; tickets and take action as appropriate, identifying appropriate vendors and contacting as needed\u003c/p\u003e
\u003cp\u003e\u0026bull;\u003cspan\u003e\u0026nbsp;\u003c/span\u003eFacilitate coordination between QTC and property management for Copley and Bridgegate building issues, including programming lights/HVAC afterhours and reviewing charges are invoiced correctly\u003c/p\u003e
\u003cp\u003e\u0026bull;\u003cspan\u003e\u0026nbsp;\u003c/span\u003eOnsite liaison between company and property manager, building engineer, and day porter\u003c/p\u003e
\u003cp\u003e\u0026bull;\u003cspan\u003e\u0026nbsp;\u003c/span\u003eOversee and monitor parking for Copley and Bridgegate vehicle information for all Diamond Bar employees, liaison with property management in Bridgegate for issuance of new parking permits\u003c/p\u003e
\u003cp\u003e\u0026bull;\u003cspan\u003e\u0026nbsp;\u003c/span\u003eManage Diamond Bar Facilities Alarms (alarm codes, emergency list, etc) and other location set ups;\u0026nbsp; liaison with Security monitoring companies on problems and updates\u003c/p\u003e
\u003cp\u003e\u0026bull;\u003cspan\u003e\u0026nbsp;\u003c/span\u003ePoint of contact for all Diamond Bar facilities issues, including janitorial, maintenance, alarms, keys, coffee service, plumbing, air conditioning, etc.\u003c/p\u003e
\u003cp\u003e\u0026bull;\u003cspan\u003e\u0026nbsp;\u003c/span\u003eManage key inventory for Bridgegate and Copley Buildings; interior doors on master keys\u003c/p\u003e
\u003cp\u003e\u0026bull;\u003cspan\u003e\u0026nbsp;\u003c/span\u003eEmergency Evacuation preparation and implementation; including write/update policies/procedures, schedule evacuation drills, analysis of lessons learned and follow up\u003c/p\u003e
\u003cp\u003e\u0026bull;\u003cspan\u003e\u0026nbsp;\u003c/span\u003ePerform other duties and responsibilities as assigned\u003c/p\u003e
\u003cp\u003e\u0026nbsp;\u003c/p\u003e
\u003cp\u003e\u003cstrong\u003eCompetencies\u003c/strong\u003e:\u0026nbsp;\u003c/p\u003e
\u003cp\u003e\u0026bull;\u003cspan\u003e\u0026nbsp;\u003c/span\u003eAbility to work in cross-functional team environments, as well as independently\u003c/p\u003e
\u003cp\u003e\u0026bull;\u003cspan\u003e\u0026nbsp;\u003c/span\u003eAbility to organize, plan and coordinate multiple projects/tasks in detail and with a high sense of urgency\u003c/p\u003e
\u003cp\u003e\u0026bull;\u003cspan\u003e\u0026nbsp;\u003c/span\u003eSuperior customer service skills and telephone etiquette\u003c/p\u003e
\u003cp\u003e\u0026bull;\u003cspan\u003e\u0026nbsp;\u003c/span\u003ePossess the ability to effectively work with all levels of management and staff and various personalities and learning styles\u003c/p\u003e
\u003cp\u003e\u0026bull;\u003cspan\u003e\u0026nbsp;\u003c/span\u003eEffective communication skills, both verbal and written\u003c/p\u003e
\u003cp\u003e\u0026bull;\u003cspan\u003e\u0026nbsp;\u003c/span\u003eExcellent follow-up and problem-solving skills\u003c/p\u003e
\u003cp\u003e\u0026bull;\u003cspan\u003e\u0026nbsp;\u003c/span\u003eComputer skills: proficient use of Microsoft Word, Excel and PowerPoint\u003c/p\u003e
\u003cp\u003e\u0026bull;\u003cspan\u003e\u0026nbsp;\u003c/span\u003eStrong organizational and multi-tasking abilities\u003c/p\u003e
\u003cp\u003e\u0026nbsp;\u003c/p\u003e
\u003cp\u003e\u003cstrong\u003eEducation and/or Experience\u003c/strong\u003e: (includes certificate \u0026amp; licenses)\u0026nbsp;\u003c/p\u003e
\u003cp\u003e\u0026bull;\u003cspan\u003e\u0026nbsp;\u003c/span\u003eBachelors degree from an accredited college in a related discipline, or equivalent experience/combined education\u003c/p\u003e
\u003cp\u003e\u0026bull;\u003cspan\u003e\u0026nbsp;\u003c/span\u003e4 to 7 years of experience\u0026nbsp; in procurement, contract administration, records management, and coordinating projects and office management functions in a high volume environment\u0026nbsp;\u003c/p\u003e
\u003cp\u003e\u0026nbsp;\u003c/p\u003e
\u003cp style=\u0022text-align: justify;\u0022\u003eThis job description supersedes all prior job descriptions and is intended to describe the general content and essential requirements for the position listed above. It is not to be construed as an exhaustive statement of requirements, duties and responsibilities. Management reserves the right to add or change the duties of this position as required at any time.\u0026nbsp;\u003c/p\u003e
\u003cp style=\u0022text-align: justify;\u0022\u003eQTC Management Inc. is a VEVRAA Federal contractor and an Equal Opportunity Employer. The company has an ongoing commitment to affirmative action and the creation of a workplace free of discrimination, harassment and retaliation. The company recruits, hires, trains, and promotes individuals in all job titles without regard to race, color, creed, religion, ancestry, national origin, age, sex, pregnancy, sexual orientation, gender identity, genetic information, people with disabilities protected under law, and protected veteran status.\u003c/p\u003e,EqualOpportunityEmployerDescription:Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities,PayTransparencyPolicyStatement:The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c),MatchScore:1.0,HasApplied:false,ApplicationJobBoardName:null,ApplicationJobBoardId:null,DateApplied:null,Salaried:true,CompensationAmount:null,PublishingStatus:1,Links:[],BehaviorCriteria:[{BehaviorId:62c7392b-bf5a-5052-7a26-e66f3ea25762,BehaviorName:Team Player,BehaviorDescription:Works well as a member of a group,Required:false,IsArchived:false},{BehaviorId:044d5aaf-7784-b43e-3532-765a25a35f6d,BehaviorName:Dedicated,BehaviorDescription:Devoted to a task or purpose with loyalty or integrity,Required:false,IsArchived:false},{BehaviorId:92d3424e-a63d-0212-2587-02f0a01baefa,BehaviorName:Detail Oriented,BehaviorDescription:Capable of carrying out a given task with all details necessary to get the task done well,Required:false,IsArchived:false}],MotivationCriteria:[{MotivationId:38a9b66c-92cd-58f6-c482-cc4595edf41f,MotivationName:Work-Life Balance,MotivationDescription:Inspired to perform well by having ample time to pursue work and interests outside of work,Required:false,IsArchived:false},{MotivationId:cde9597e-d0b0-fdf1-d8ad-0fb56b140ab2,MotivationName:Self-Starter,MotivationDescription:Inspired to perform without outside help,Required:false,IsArchived:false},{MotivationId:d7bd743c-1dd0-f58c-2f44-9c40dfaf440b,MotivationName:Growth Opportunities,MotivationDescription:Inspired to perform well by the chance to take on more responsibility,Required:false,IsArchived:false},{MotivationId:02cb3745-3d2a-a667-d6e5-d8841cc57f3b,MotivationName:Goal Completion,MotivationDescription:Inspired to perform well by the completion of tasks,Required:false,IsArchived:false}],EducationCriteria:[{Required:true,Related:false,DegreeId:49082227-ef56-4055-b386-fa060d53b607,DegreeName:Bachelors,MajorId:00000000-0000-0000-0000-000000000000,MajorName:null}],LicenseAndCertificationCriteria:[],SkillCriteria:[{Required:false,SkillId:cefce1f1-e6f8-4c49-886c-ca78964d3a28,SkillName:Customer Service,SkillDescription:null,MinimumScaleValueId:91eb798c-6d39-121a-2869-728693fd57dc,MinimumScaleValueCode:Advanced,MinimumScaleValueDescription:Advanced,MinimumScaleValue:4},{Required:false,SkillId:11b66242-dedf-48e2-a3c4-20c2f18857e1,SkillName:Team Player,SkillDescription:null,MinimumScaleValueId:91eb798c-6d39-121a-2869-728693fd57dc,MinimumScaleValueCode:Advanced,MinimumScaleValueDescription:Advanced,MinimumScaleValue:4},{Required:false,SkillId:78832b4b-10ed-4b77-9a7b-d6cdb1b2d467,SkillName:Executing Multiple Tasks,SkillDescription:null,MinimumScaleValueId:91eb798c-6d39-121a-2869-728693fd57dc,MinimumScaleValueCode:Advanced,MinimumScaleValueDescription:Advanced,MinimumScaleValue:4},{Required:false,SkillId:7b3f4b21-194b-4e8b-992b-c813b565e458,SkillName:Sense of Urgency,SkillDescription:null,MinimumScaleValueId:91eb798c-6d39-121a-2869-728693fd57dc,MinimumScaleValueCode:Advanced,MinimumScaleValueDescription:Advanced,MinimumScaleValue:4},{Required:false,SkillId:5754038a-0783-49f7-99d2-bd797da65348,SkillName:Interpersonal,SkillDescription:null,MinimumScaleValueId:91eb798c-6d39-121a-2869-728693fd57dc,MinimumScaleValueCode:Advanced,MinimumScaleValueDescription:Advanced,MinimumScaleValue:4},{Required:false,SkillId:138b702f-8502-4f91-99fa-a8b36b435527,SkillName:Problem Solving,SkillDescription:null,MinimumScaleValueId:91eb798c-6d39-121a-2869-728693fd57dc,MinimumScaleValueCode:Advanced,MinimumScaleValueDescription:Advanced,MinimumScaleValue:4},{Required:false,SkillId:43d65d98-70c6-4715-9222-705782812600,SkillName:Written Communication,SkillDescription:null,MinimumScaleValueId:91eb798c-6d39-121a-2869-728693fd57dc,MinimumScaleValueCode:Advanced,MinimumScaleValueDescription:Advanced,MinimumScaleValue:4},{Required:false,SkillId:31a344bd-ce97-4cac-abc4-2a6eb3f15cd5,SkillName:Verbal Communication,SkillDescription:null,MinimumScaleValueId:91eb798c-6d39-121a-2869-728693fd57dc,MinimumScaleValueCode:Advanced,MinimumScaleValueDescription:Advanced,MinimumScaleValue:4},{Required:false,SkillId:e0cbc06b-09f7-4fc6-b141-e95f66460296,SkillName:Organization,SkillDescription:null,MinimumScaleValueId:91eb798c-6d39-121a-2869-728693fd57dc,MinimumScaleValueCode:Advanced,MinimumScaleValueDescription:Advanced,MinimumScaleValue:4}],WorkExperienceCriteria:[{Required:true,MinimumRequiredYears:4,MaximumRequiredYears:7,Description:Experience in procurement, contract administration, records management, and coordinating projects and office management functions in a high volume environment }],JobBoardMemberships:[{JobBoardId:0c72c2ec-a586-472d-b0bb-e6d0ad7ea132,PublishedInternal:true,PublishedExternal:true,ExternalPostedDate:2021-04-08T20:37:44.945Z,InternalPostedDate:2021-04-08T20:37:44.945Z},{JobBoardId:401507f4-5ffa-4c84-b89c-0ebfae8d9292,PublishedInternal:false,PublishedExternal:true,ExternalPostedDate:2021-04-08T20:37:44.945Z,InternalPostedDate:null}],AssessmentUri:null,AssessmentStatus:null,OpportunityIsClosed:false,TravelRequired:null,TravelDescription:null,SupervisorName:null,Assessments:[],ApplicationId:null,CompensationAnnualMinimum:null,CompensationAnnualMaximum:null,CompensationHourlyMinimum:null,CompensationHourlyMaximum:null,CompensationCurrency:null});

Company info

QTC Management, Inc.
Website : http://www.qtcm.com

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