Executive Director of Operations Helena College

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Executive Director of Operations
Helena College University of Montana a comprehensive two-year college, provides access to and support of high quality lifelong educational opportunities for our diverse community. Helena College is seeking qualified applicants who wish to become part of a dynamic and creative team for a full-time position as an Executive Director of Operations.
The Executive Director of Operations, which reports directly to the Dean/CEO and is a member of the Dean’s Cabinet executive leadership team of Helena College. This position oversees the administrative functions of the campus including:
Facilities & Maintenance
Directly supervise Director of Facilities & Maintenance
Provide direction for deferred maintenance and construction needs of campus in line with strategic plans
Work with **MEMBERS ONLY**SIGN UP NOW***. affiliates and with the Office of the Commissioner of Higher Education to maintain Helena College’s long-range building plan
Participate in University of Montana facilities department meetings and conversations to ensure alignment with UM affiliation policies and processes
2. Human Resources
Provide direct supervision and mentorship to HR generalist
Regularly communicate priorities and establish annual goals for HR operations
Effectively delegate work and ensure that deadlines are met
Support day-to-day operations during critical work periods
Act as a close partner with business units to identify changing business needs and/or areas for improvement; research, propose/recommend, and implement solutions
Evaluate solutions for efficacy through reporting and feedback collection methods
Create, update, and publish process documentation
Provide current and historic reports to Finance and Academic Administrators regarding payments and employment data within established frequencies
Provide reports/analytics to assist in HR planning activities
Administer and issue ad hoc reporting as requested
Oversee the hiring process for all hires
Oversee the employee onboarding and off boarding process
Ensure compliance with all employment regulations, including confirming eligibility to work in the United States
Work as part of Human Resources team at **MEMBERS ONLY**SIGN UP NOW***. to ensure alignment of practices as part of the UM affiliation
3. Safety & Security
Serve as Clery compliance and reporting officer
Act as liaison with local law enforcement and emergency response services
Oversee campus safety committee
Oversee compliance with and updates to Helena College emergency response policy
Develop and implement environmental health and safety programs
4. Risk Management
Provide leadership and guidance in the development, implementation and continuous review of a comprehensive enterprise risk management program to include risk identification, risk assessment, risk control, risk financing and risk administration that aligns with the College Strategic Plan
Lead and serve on committees as necessary to represent the College's enterprise risk management and compliance programs
Promote a strong culture of compliance and enterprise risk management at the highest standards of ethics, integrity and responsibility within the College community through training, presentations, advisory services and mentorship
Develop and administer risk management and loss prevention programs
5. Auxiliary Service, including:
a. Campus Parking Services
Manage ticketing and monitoring of parking lots
Coordinate with Business Office on sale and distribution of parking passes
Manage revenue and plan for repairs and maintenance of parking areas
b. Rental Property
Property inspections
Tenant management including advertising vacancies, selecting tenants, and reviewing and updating rental agreements regularly
Serve as primary contact for tenants
c. Retail Services
Supervise all Campus Store employees with responsibility for food service and retail sales
Ensure adequate inventory, including both merchandise and food, for Campus Store operations
Maintain and monitor the fiscal integrity of Campus Store operations including accounts payable and receivable, approving invoices, centralized and decentralized receiving functions, reviewing financial records, monitoring proper cash handling procedures; generating checks; and/or performing other related activities
Oversee the procurement of inventory that meets the needs of the College community
Oversee online textbook adoption process and online ordering through vendor
This position will provide Management and Supervision of Others
Position manages personnel in several areas of campus including both classified staff and contract professionals. This includes:
Director of Facilities & Maintenance, who oversees maintenance and custodial staff
Human Resources Generalist
Retail services staff including permanent and student employees
Lead campus Safety Committee, including employees from academic and non-academic departments
Lead campus ERM committee, including employees from academic and non-academic departments
Minimum Qualifications
Bachelor’s degree in Business Administration or related field; equivalent combination of education and experience will be considered.
Knowledge and use of continuous quality improvement principles in organizations
Experience with long-range facility planning
Experience with strategic and operational plan development, deployment and evaluation
Knowledge of and experience with collective bargaining processes and unions
Experience with facilities planning, physical plant maintenance and management, capital programs, and deferred maintenance
Understanding of principles and practices of governmental purchasing, procurement and material management; and
Knowledge of and experience with risk management practices and procedures
Ability to effectively collaborate with other executives and leaders to achieve organizational goals
Experience in managing retail service operation
A commitment to and understanding of the mission of the 2- year college
Preferred Education, Experience, Knowledge, Skills, and/or Abilities
Knowledge of and experience with risk management practices and procedures
Human Resources training
Benefit and Salary Information
Salary $85,000/year
MUS Administrator Contract
Benefits include a comprehensive and competitive group benefits package
including Insurance package, mandatory retirement plan, partial tuition waiver, professional development, and wellness program.

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